Privacy Policy
Asahi Kasei Construction Materials Corporation and its group companies (hereinafter collectively referred to as "our group companies(158KB)") consider the proper handling and protection of personal information to be an important responsibility. In order to fulfill this responsibility, personal information will be handled in accordance with the following policy. (Note that this Privacy Policy sets forth the basic policy for the handling of personal information by our group companies will handle personal information in accordance with applicable laws and regulations, including the personal information protection laws of the country or region in which the company is located.) Please note that the content of this policy is subject to revision, so please check back periodically.
(1) We will comply with the act on the protection of personal information and other related laws and regulations applicable to personal information and will handle such information appropriately in accordance with generally accepted practices regarding the handling of personal information. We will also strive to improve the handling of personal information as appropriate.
(2) We shall clarify the rules and regulations regarding the handling of personal information and make them known to all employees.
(3) When acquiring personal information, we shall specify and notify or publicly announce the purpose of use and handle personal information in accordance with that purpose.
(4) To prevent leakage, loss, falsification, etc. of personal information, we will take necessary measures and manage such information appropriately.
(5) With respect to personal information in our possession, we will respond in good faith to requests for disclosure, correction, deletion, suspension of use, etc. from the person in question at the designated contact point.
Specifically, we handle personal information in accordance with the following
1. Purpose of use
2. Disclosure and sharing of personal data
3. Safety control measures
4. Retention period of personal information
5. Your rights
6. Method and contact point for receipt of exercise of rights
1. Purpose of use
Each of our group companies has already acquired, and will continue to acquire, personal information necessary for the conduct of its business activities. In the event that personal information is to be used for purposes other than those listed below, the purpose of use will be clearly stated in the privacy policy posted on the individual websites of each company in our group, or by other means.
(1) Personal information about customers
Purpose of use
(1) Appropriate responses to customer inquiries, consultations, complaints, requests, and requests for information materials, as well as confirmation and recording of such responses
(2) Advertisement, provision of information, collection, investigation, review and handling of products, services, events, seminars, campaigns, etc. by means of invitations, e-mails, etc. (*1 and *2)
(3) Distribution of targeting ads using Google, Adobe and other platforms (*1, *2, *3, *4)
(4) Analysis of attribute information, behavioral history, etc. obtained by the company to understand customers' interests and preferences, etc. (*2)
(5) Shipping of products, invoices, and prizes to winners related to campaigns in which the customer participated
(6) Perform insurance operations entrusted by insurance companies (*5)
(7) To ensure the safe provision of the products and services of the Asahi Kasei Group Companies to customers, to detect and notify users who are in violation of the terms of use, and to investigate, detect, and prevent fraud, unauthorized access, and other illegal activities that abuse the services of the Asahi Kasei Group, and to respond to such fraud and unauthorized access.
(8) Providing, collecting, investigating, reviewing, and handling information related to products and services
*1 We analyze information obtained from customers, such as website browsing history and purchase history, to provide services and distribute advertisements.
*2 Information on customers' tastes, preferences, browsing history, etc. obtained from third parties other than our group companies may be used in conjunction with customers' personal information already in the possession of our group companies. In such cases, we will obtain prior consent from the customer and use the information within the scope of the purposes of use listed above.
*3 Cookies are a technology that records and manages the information of customers using the websites of our group companies on their computers and application software. Cookies are used on the websites of our group companies to provide customers with more convenient use of the websites. Please refer to the "Cookie Policy" of each website for details on how cookies are used.
*4 Each of the websites of our group companies uses the analysis tools described in the "Cookie Policy" of each website in order to understand how customers visit the website. By using these analysis tools, the partners conducting the analysis, etc., collects, records, and analyzes the history of your visit to the relevant website based on the cookies issued by the relevant website. Our group companies receives the results of such analysis from the partners and understands the status of the customer's visits to the website. The customer information collected, recorded, and analyzed by the partenrs does not include any information that identifies a specific individual. Such information is managed by the partners in accordance with the partners’ privacy policy.
*5 Purpose of use of insurance companies that entrust us with their insurance operations are described on the website of AIG Insurance Company, Limited
(https://www.aig.co.jp/sonpo).
(2) Personal information concerning business partners
(or their officers and employees in the case of corporate customers)
Purpose of use
(1) Inquiries and communications (including sending reports and handouts) concerning transactions, EHS activities, investor relations activities, financial transactions and pension fund management, meetings, consultations, reviews, contracts, orders received, shipments, billing, deposits, payments, and management of receivables and payables
(2) Access control for people and vehicles entering each company of our group
(3) Liaison with the regions where our group companies are based
(4) Notifications and reports to government agencies, organizations, etc.
(3) Personal information concerning applicants for recruitment and recruiting activities
Purpose of use
(1) Contacting and providing information to applicants for recruitment and recruiting activities, and other uses necessary for recruitment and recruiting activities
(4) Personal information regarding directors, employees, employees' family members, and retirees
Purpose of use
(1) Labor management such as business communication, attendance management, salary payment, expense reimbursement, proper allocation of personnel, personnel evaluation, skill development, welfare benefits, safety and health, and other obligations stipulated in labor-related laws and regulations, tax-related laws and regulations, and social welfare-related laws and regulations
(2) Receipt, performance and management of various procedures stipulated in internal rules and regulations
(3) Contacts with welfare benefits such as health insurance societies and corporate pension funds, as well as with group companies, etc.; sending of in-house newsletters and other distributed materials; emergency communications; and sending of communications and distributed materials in social activities such as alumni associations
2. Disclosure and sharing of personal data
Our group companies may share personal data with the following types of recipients
(1) Asahi Kasei Group Companies: Our group companies may disclose personal data to Asahi Kasei Group Companies.
(2) Employees: Our group company may disclose personal data to employees of our group companies who have the authority and need to access the personal data.
(3) Service providers: Our group companies may disclose personal data to service providers, such as delivery companies and IT service providers
Our group companies will share personal data with other Asahi Kasei Group Companies as shown in the table below. In the case of individual joint use among Asahi Kasei Group Companies, the joint use of personal data will be described in the privacy policies posted on the individual websites of each Asahi Kasei Group Company
|
Items of personal data to be shared |
Name (in the case of a corporate organization, name and title/affiliation of officers and employees), date of birth, address, telephone number, fax number, e-mail address, place of employment, account information, etc. |
|---|---|
|
Scope of joint use |
Asahi Kasei Group Companies |
|
Purposes of use by persons with whom the company shares information |
Purpose described in “1. Purpose of use” |
|
Person responsible for the management |
Address: 1-105 Kanda Jimbocho 1-chome, Chiyoda-ku, Tokyo 101-8101, Japan (Jimbocho Mitsui Building) |
3. Safety control measures
Our group companies will take necessary and appropriate security control measures for the management of personal data, including the prevention of leakage, loss, or damage. In addition, we will provide necessary and appropriate supervision of employees and contractors (including subcontractors, etc.) who handle personal data. We will also provide necessary and appropriate supervision of employees and contractors (including subcontractors, etc.) who handle personal data. We have established specific measures for the safe management of personal data in its internal regulations, the main contents of which are as follows.
Formulation of privacy policy
In order to ensure the proper handling of personal data, we have established this privacy policy regarding "compliance with relevant laws, regulations, guidelines, etc." and "contact for handling questions and complaints.
Maintenance of rules for handling personal data
For each stage of acquisition, use, storage, provision, deletion, disposal, etc., we have established internal rules regarding handling methods, responsible persons/persons in charge, and their duties, etc.
Organizational safety control measures
In addition to appointing a personal information handling manager for the handling of personal data, we clarify the employees who handle personal data and the scope of personal data handled by such employees and has established a system for reporting to the general manager in the event that a fact or sign of violation of the Personal Information Protection Law or internal regulations is detected.
Periodic self-inspections are conducted on the status of personal data handling, and audits are conducted by other departments.
Personnel safety control measures
Regular training is provided to employees on points to keep in mind regarding the handling of personal data.
Our internal rules and regulations include matters related to the prevention of leakage of personal data.
Physical safety control measures
In the areas where personal data is handled, we implement access control for employees, restricts the devices they may bring into the office, and implements measures to prevent unauthorized persons from viewing personal data.
Technical safety control measures
Access control is implemented to limit the scope of personal information databases, etc. handled by the person in charge.
We have put in place mechanisms to protect information systems that handle personal data from unauthorized external access or unauthorized software.
Understanding the external environment
We implement safety control measures based on our understanding of the systems for the protection of personal information in foreign countries where personal data is stored.
4. Retention period of personal information
Our group companies will retain the personal information it collects for the period of time necessary for the handling of that personal information, unless longer retention is required by law. However, this does not apply in cases where the retention of personal information for a longer period of time is required by law, in which case such personal information shall be retained for the period required by law.
5. Your rights
You have several legal rights with respect to the personal information held by our group companies. These rights may vary depending on your location and the data protection laws applicable to your relationship with our group companies, but typically include the following
(1) The right to obtain information regarding the handling of personal information pertaining to you and the right to access personal information held by our group companies regarding you.
(2) Right to request correction of your personal information if it is inaccurate or incomplete
(3) Your right to request erasure of your personal information in certain circumstances
(4) The right to request restrictions on the processing of personal information in certain circumstances
(5) Your right to object to the handling of your personal information
(6) The right to receive personal information in a structured, commonly used and machine-readable format and/or to request that the group companies transfer such personal information directly to the recipient to the extent technically feasible.
(7) Your right to withdraw your consent to the processing of your personal information at any time
If you believe your rights have been violated by any company in our group, you may file a complaint with the data protection authorities.
6. Method and contact point for receipt of exercise of rights, etc.
Inquiries regarding the exercise of rights, questions, or complaints about the handling of personal information by our group companies are accepted in the following manner. If the privacy policies of the individual websites of our group companies stipulate a different method or contact point, such stipulation shall take precedence over the following.
(1) Procedures
Please use the inquiry form, fax, or mail to the following address. Please refrain from visiting us in person, as this may cause inconvenience due to business reasons. Upon receiving a request, we will confirm the identity of the person making the request at the reception desk and by the method described below, and then respond to the request in writing or by other means. Depending on the nature of the request, we may ask you to submit a prescribed document.
Contact Department
Asahi Kasei Construction Materials Corporation
Planning and Administration Department, General Affairs and Personnel Office
Person responsible for handling personal information
General Manager, Planning & Administration Department,
Asahi Kasei Construction Materials Corporation
Method
＜Inquiry form＞
Please send us your name, address, contact e-mail address/phone number, and your request using the "Contact Us" form( /akk/eazet/english/contact_us/inquiry.html ).
＜Mailing＞
Please send a letter with your name, address, contact telephone number, and a description of your business to the following address.
Asahi Kasei Construction Materials Corporation, Planning and Administration Department, General Affairs and Personnel Office,
1-105 Kanda Jimbocho, Chiyoda-ku, Tokyo 101-8101, Japan
＜Confirmation of the person himself/herself or his/her agent＞
If the request is made by the customer, we will confirm the identity of the customer by checking the customer's identification documents such as driver's license, passport, health insurance card, seal registration certificate, etc., calling back the customer's registered telephone number, and confirming the name, address, telephone number, PIN number, transfer account number, credit card number, and other information registered with the Asahi Kasei Group.
If the request is made by an agent, the identity of the agent will be confirmed by a letter of the agent, a certificate of seal impression of the seal stamped on the letter of agent, and a phone call to the person in question.
(2) Commission fee
If we respond to your request to exercise your rights, we may charge you a fee, in cash or otherwise, for the cost of exercising your rights, except where prohibited by applicable law.
